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Contract Receptionist

Certain Affinity is currently looking for two part-time contract Receptionists.

We are looking for candidates that will have that special ability to juggle many balls at once but make it look like it is easy as pie. You will the first point of contact for guests and you must be able to represent Certain Affinity in a positive fashion. We are looking for a highly collaborative team player, who pays attention to detail and brings projects to the finish line. You are not afraid to ask questions, and truly understand that being on the front line is critical to a successful company.

Responsibilities

    • Greet Visitors and Candidates and inform appropriate person of their arrival
    • Answer & direct incoming phone calls as well as communicate with candidates & other CA guests via phone and email
    • Assist with HR, Facilities, and Business team on various internal projects
    • (tracking, coordinating, and researching) when needed
    • Process shipping and receiving of packages and distribute mail within the building to various tenants
    • Check in Vistors and issue Vistor Parking tags
    • Provide concierge services for our tenants, and employees, and guests, including but not limited to: restaurant recommendations, transportation arrangements, area activities, etc…
    • Be a “gate keeper” and control access to various areas
    • Coordinate with Security and issue Guest access badges when required
    • Work with outside vendors (i.e. restaurant delivery, FedEx, UPS, other food vendors)
    • Act as a liaison to various tenants and building management
    • Take ownership of Lobby activities and appearance as well as other building amenities such as the Parking Lot, Fitness Room, and Bike Storage
    • Coordinate and reserve building public areas for events as needed
    • Emergency evacuation team member
    • Be able to work either 8am-1:30pm M-F or 12:30pm-6pm M-F

Requirements & Skills

    • 1-3 years administrative experience
    • Excellent customer service and problem solving skills
    • Reliable, punctual and accountable
    • Ability to work with many types of personalities
    • Strong multi-tasker
    • Trustworthy with highly confidential information
    • Excellent verbal communication skills
    • Able to thrive in a fast paced, quickly changing environment and work under pressure at times
    • Strong attention to detail and organizational skills
    • Competent computer skills

Extra Credit

    • Game or high-tech company experience
    • CPR and/or First Aid Certification
    • Experience with Google (gmail, calendaring, google docs, smart sheets)

This is a non-exempt contract position. This position works onsite at Certain Affinity. The contractor will be paid through a third party payroll administrator