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Business Operations Coordinator

Would you like to work in a highly creative, fast paced environment? Are you dynamic, a customer service focused individual who pays attention to the details and strives to create the very best well-kept environment possible to attract and retain the best talent.

Certain Affinity is seeking a full time, energetic, challenge seeking, self-motivated Business Operations Office Coordinator. A successful candidate will be an organized, detail-oriented, multi tasker with a strong work ethic and administrative or project based background.

This position will cover a wide range of responsibilities to ensure the day-to-day smooth running of our studio. Flexibility, accountability, excellent interpersonal skills, project coordination experience and the ability to work well with all levels of internal management and vendors are required. You must be able to prioritize and communicate effectively with a great attention to detail. The ideal person’s personal mantra is for proactive customer service that is demonstrated in his/her ability to anticipate and meet the needs of the organization. We are looking for a person who is extremely detailed oriented, sensitive to the needs of others, and is willing to go the extra mile when needed. No job is too big or too small.

Responsibilities

    • Assist with planning and implementation of company related events
    • Ensure we foster a great work environment with high level of employee satisfaction
    • Assist Business Operations Manager with office related requests and inquiries
    • Help stock and maintain office inventory, breakrooms, storage and company swag
    • Conduct office related errands (post office, supplies, catering, etc)
    • Ensure the building common areas, conference rooms, breakrooms are kept clean and organized
    • Point of contact for office related vendors and procurement suppliers (delivery services, food vendors, cleaning crew, kitchen, bathrooms, etc…)
    • Assist with coordination of any building related maintenance or repairs as directed by your Supervisor
    • Provide backup for our Travel Team regarding scheduling company travel
    • Provide calendar support – coordination of internal and external meetings as needed
    • Serve as a backup for our Receptionists at the front desk when needed
    • Assist in other administrative support

Requirements

    • Must have excellent communication, time management, and customer service skills
    • Ability to treat sensitive/confidential information with appropriate discretion
    • Attention to detail, excellent follow-up and organizational skills
    • High level of interpersonal skills with ‘can do’ attitude and willingness to help others
    • Must be comfortable interacting with individuals of all professional levels
    • Experienced in a variety of software application such as Microsoft Office and Gmail
    • Must have a valid Driver’s License, clean driving record, and own a vehicle
    • Ability to assist with office moves and lift 20lbs
    • 3-5 years of administrative and office coordination experience preferred

Extra Credit

    • Previous experience working in the games or high tech industry in a similar role is a plus
    • Google Docs experience
    • Green thumb with plants
    • Previous experience doing event planning and coordination
    • Associates or Bachelors degree in relevant field